The Unique Entity ID (UEI) replaced DUNS numbers on April 4, 2022, as the standard identifier for federal contractors. This 12-character alphanumeric code, managed through SAM.gov by the General Services Administration, streamlines contractor identification and eliminates third-party involvement. Contractors must maintain accurate SAM.gov profiles, verify registration status regularly, and guarantee compliance across all establishment locations. Understanding the complete UEI system requirements helps contractors maintain seamless federal contracting operations.
The Transition From DUNS to UEI: Key Changes and Timeline
When the federal government sought to streamline its contractor identification system, the change from DUNS numbers to Unique Entity IDs (UEI) marked a significant alteration in federal procurement practices.
The shift, initially announced in July 2019, reached completion on April 4, 2022, when UEI became the official government-wide identifier. Organizations receiving federal grant dollars must now obtain a UEI. The new system implemented a 12-character alphanumeric identifier as the standard format for all entities.
The UEI system’s transition from announcement to full implementation spanned nearly three years before becoming the government’s standard identifier.
The General Services Administration (GSA) took control of the identification process through SAM.gov, eliminating the need for third-party providers like Dun & Bradstreet.
This change brought several key improvements: automated UEI generation during SAM.gov registration, removal of external validation requirements, and centralized management of contractor information.
The shift reduced administrative costs for businesses while increasing transparency in federal spending through streamlined reporting and award tracking systems.
Essential Steps for UEI Compliance and Maintenance
Maintaining compliance with Unique Entity ID (UEI) requirements demands careful attention to detail and consistent monitoring from federal contractors. Organizations must regularly update their SAM.gov profiles, verify registration status, and respond promptly to any validation requests from the Entity Validation Service. Login.gov accounts are essential for accessing and managing UEI information in the system.
Key compliance steps include updating entity data within 30 days of any changes, reporting the UEI in EEO-1 documents, and communicating modifications to federal contracting officers. The twelve-character alphanumeric identifier ensures precise tracking of all federal fund recipients.
Multi-establishment entities must guarantee each location maintains its specific UEI listing.
To avoid compliance issues, contractors should implement regular internal audits, assign dedicated personnel to monitor UEI status, and maintain organized documentation.
Regular UEI lookups help guarantee active status, while early registration and accurate information submission prevent delays in federal contracting processes.
Frequently Asked Questions
Can Multiple Businesses Within the Same Company Have Different UEIS?
Yes, multiple businesses within the same company can have different UEIs.
Organizations may establish separate UEIs for distinct divisions, subsidiaries, or locations that operate independently. Each business unit must have unique identifiers, such as different physical addresses or tradestyle names, to qualify for its own UEI.
This separation enables clearer financial tracking, simplifies federal contract management, and allows for more organized reporting of activities across various business segments.
What Happens if My UEI Is Accidentally Assigned to Another Entity?
If a UEI is accidentally assigned to another entity, immediate action should be taken by filing a ticket with the Federal Service Desk (FSD).
The affected business must validate their entity’s legal name and address in SAM.gov, provide required documentation, and follow FSD guidance to correct the error.
During resolution, delays in federal contracts, grants, or payments may occur.
Regular monitoring of SAM.gov communications is essential until the issue is resolved.
How Long Does It Typically Take to Receive a UEI?
Standard UEI registration typically takes up to 10 business days through SAM.gov, though processing times can vary based on system demand.
Entities requesting only a UEI without full registration may experience shorter timelines.
The Entity Validation Service conducts manual reviews of submissions, which can add processing time.
If submitted information requires corrections or fails validation, the timeline may extend as applicants must resubmit documentation and restart certain steps.
Can International Entities Obtain a UEI for U.S. Federal Contracts?
Yes, international entities can obtain a UEI for U.S. federal contracts through SAM.gov registration.
The process requires submitting core organizational information, including legal business name and address, along with necessary documentation proving legal recognition in their home country.
International entities must certify their authorization to conduct business under penalty of law and comply with U.S. federal requirements.
The registration process includes validation by the Entity Validation Service before the UEI is assigned.
Is a UEI Required for One-Time Federal Grant Applications?
Yes, a UEI is required for all federal grant applications, including one-time submissions, as mandated by 2 CFR Part 25.
Entities must obtain their UEI through SAM.gov before applying for any federal funding opportunity, regardless of frequency. The registration process typically takes 7-10 business days and is free of charge.
Even temporary or single-use applicants must complete this requirement to be eligible for federal grant consideration.
