Converting from DUNS to UEI requires logging into SAM.gov and accessing the Entity Management section to verify organizational data accuracy. Users must complete identification forms and submit a request for UEI generation, followed by validation of the assigned 12-character alphanumeric code. The process includes confirming legal authorization and ensuring all information matches organizational records. Proper navigation through these steps enables access to expanded federal contracting opportunities and compliance tools.
Essential Steps for Converting Your DUNS to UEI
Steering the shift from DUNS to Unique Entity ID (UEI) requires organizations to follow specific steps within the SAM.gov system. Organizations must first log into their SAM.gov account and access the Entity Management section, where they can initiate the UEI request process.
The conversion involves three critical phases. First, entities must verify their current data accuracy in SAM.gov, ensuring all information matches existing organizational records. The new 12-character alphanumeric code is automatically assigned upon completion of the registration process.
Next, users complete the required identification forms, providing thorough entity details through the guided process. Finally, after validating all information and addressing any data mismatches, organizations submit their request for UEI generation.
During this process, entities can choose to restrict public visibility of their UEI data and must certify their legal authorization to conduct transactions for the organization.
Maximizing Your New UEI Registration in SAM.gov
Once organizations secure their Unique Entity ID (UEI) through SAM.gov, maximizing its potential requires strategic management of their registration profile and consistent maintenance of accurate information.
To optimize UEI benefits, organizations should regularly update their SAM profiles with current legal business information, addresses, and operational details. The system’s “Entity Management” widget facilitates streamlined tracking of registration status and upcoming renewal requirements. Annual renewal must be completed within 365 days to maintain active status and federal contracting eligibility. Users should note that 404 errors may occur during profile updates and should utilize the search function to locate alternative paths.
Maintaining current SAM profiles and utilizing Entity Management tools ensures organizations maximize their UEI benefits and track renewal deadlines effectively.
Organizations can leverage SAM’s integrated tools to access federal contracting opportunities and maintain compliance with government standards. Regular monitoring of the profile guarantees continued eligibility for federal awards and certifications, while prompt error correction prevents potential contract disqualification.
Utilizing SAM.gov’s training resources, including instructional videos and vendor support services, helps organizations navigate the platform effectively and maximize contracting opportunities.
Frequently Asked Questions
What Happens to Historical Records That Contain DUNS Numbers?
Historical records containing DUNS numbers remain accessible in federal systems but are now mapped to corresponding Unique Entity Identifiers (UEIs).
Federal platforms like SAM.gov and FPDS maintain these records with updated UEI references for continuity.
Cross-referencing mechanisms link old DUNS numbers to their associated UEIs, allowing agencies to track previous contracts, grants, and awards.
The original DUNS data wasn’t deleted but rather integrated into the new identification system.
Can International Entities Obtain a UEI Without a U.S. Presence?
Yes, international entities can obtain a Unique Entity ID (UEI) without having a physical presence in the United States.
The process requires obtaining an NCAGE code first, then registering through SAM.gov‘s “Get a Unique Entity ID” option. Organizations must provide their legal business name, physical address, and required documentation.
While a Tax Identification Number is only necessary for entities paying U.S. taxes, compliance with local and U.S. regulations remains mandatory.
How Long Does It Take to Receive a UEI After Requesting One?
Most entities receive their Unique Entity ID (UEI) immediately upon submitting complete information through SAM.gov.
However, cases requiring additional validation typically take 7-10 business days. Full registration involving IRS and CAGE/DLA validation may extend processing times further.
Entities with pre-verified information experience faster processing, while those with data discrepancies may face delays requiring correction and resubmission.
Early preparation and accurate data submission help minimize processing time.
Are There Fees Associated With Obtaining or Maintaining a UEI?
There are no fees associated with obtaining or maintaining a Unique Entity ID (UEI). Organizations can request and receive a UEI completely free of charge through SAM.gov.
The registration process in SAM.gov, which automatically assigns a UEI, is also free. Annual updates and renewals of SAM.gov registrations incur no costs.
Additionally, entities can maintain their UEI status without any hidden fees or subscription charges through the official SAM.gov platform.
What Happens if My Organization Has Multiple DUNS Numbers?
Organizations with multiple DUNS numbers will receive a separate UEI for each registered DUNS number in SAM.gov.
The automated changeover process guarantees that distinct divisions, locations, or operating units maintain their separate identifications. Each UEI will correspond directly to its previous DUNS entry, preserving the organizational structure.
Companies should verify their SAM.gov information is accurate and monitor the changeover of each DUNS to guarantee proper UEI assignment.
