Recent SAM registration changes center on the shift from DUNS to Unique Entity Identifier (UEI), with all services now consolidated within SAM.gov. Government contractors must comply with enhanced cybersecurity requirements, including NIST SP 800-171 and CMMC 2.0 frameworks. Regular updates to SAM profiles, proper documentation, and cybersecurity compliance are essential for maintaining active contractor status. The evolving federal contractor landscape continues to emphasize streamlined processes and robust security measures.
The Evolution of SAM Registration: From DUNS to UEI
The federal government’s shift from DUNS numbers to Unique Entity Identifiers (UEI) on April 4, 2022, marked a significant change in how contractors and grantees register for federal awards.
The transition streamlined the registration process by eliminating the need for separate registration with Dun & Bradstreet, consolidating all identification services within SAM.gov. Free confidential assistance is available through Nebraska PTAC for businesses needing help with SAM registrations and renewals.
SAM.gov’s integration of identification services eliminated redundant registrations, creating a more efficient process for federal contractors and grantees.
This change impacted all Integrated Award Environment systems, including FPDS, eSRS, FSRS, FAPIIS, and CPARS.
Entities previously registered in SAM.gov automatically received their UEI, while new registrants must now complete the full registration process through SAM.gov to obtain one.
The permanent nature of UEIs, combined with centralized management through SAM.gov, has reduced administrative complexity and standardized entity identification across federal award systems.
Cybersecurity Requirements: The New Normal in SAM Compliance
Since federal contractors face increasingly sophisticated cyber threats, modern SAM compliance has evolved to incorporate robust cybersecurity requirements as a cornerstone of registration and ongoing certification.
Contractors must now demonstrate compliance with frameworks like NIST SP 800-171 and CMMC 2.0, while maintaining accurate CAGE codes and EIN/TIN information in their SAM profiles. Proper registrations remain essential for maintaining an active SAM account and participating in federal contracting opportunities.
The Department of Defense has streamlined these requirements through initiatives like Project Spectrum, which provides free tools and training for small businesses. These security measures protect against malicious cyber activity that costs billions in economic damage annually.
Under CMMC 2.0, contractors can perform annual self-assessments for certain certification levels, though all must meet the established standards by 2025.
Regular updates to SAM profiles, combined with proper cybersecurity documentation, have become essential elements for maintaining active contractor status and securing federal contracts.
Frequently Asked Questions
How Long Does It Typically Take to Complete a SAM Registration?
SAM registration typically takes between 2 to 8 weeks to complete, depending on various factors.
The process includes obtaining required documentation, submitting a notarized letter, and completing verification steps. Business complexity, documentation accuracy, and technical issues can impact the timeline.
The core registration steps involve TIN validation, CAGE code assignment, and completing representations and certifications.
Early preparation of required documents can help streamline the process.
Can Foreign-Owned Businesses Register in SAM for U.S. Government Contracts?
Foreign-owned businesses can register in SAM to compete for U.S. government contracts.
The registration process requires specific documentation, including a DUNS number or UEI, and an NCAGE code. These businesses must select “Foreign Owned and Located” during registration and provide accurate business information.
While registration is free, foreign entities must comply with U.S. federal regulations and may face additional requirements depending on contract specifications.
What Happens if My SAM Registration Expires During a Contract?
When a SAM registration expires during an active contract, several immediate consequences occur.
Payment processing may halt until the registration is renewed, and the contractor loses eligibility for new awards or modifications.
To resolve this, contractors must promptly renew their SAM registration by updating all required information.
While existing contracts remain valid, the expired status can disrupt payments and limit the ability to receive contract modifications.
Are There Fees Associated With Maintaining an Active SAM Registration?
There are no fees associated with registering, renewing, or maintaining an active SAM registration.
The U.S. government provides all SAM.gov services completely free of charge, including obtaining a Unique Entity ID (UEI) and CAGE code.
While third-party companies may offer paid assistance with the registration process, these fees are for their optional services only.
The official SAM.gov website handles all registrations and renewals at no cost.
How Often Should Companies Update Their NAICS Codes in SAM?
Companies should update their NAICS codes in SAM during their mandatory annual registration renewal and whenever significant changes occur in their business operations.
While annual updates are required, businesses should review their NAICS codes quarterly to guarantee alignment with current activities.
Changes in service offerings, new contract opportunities, or industry classification updates may necessitate immediate modifications.
Maintaining accurate NAICS codes is essential for contract eligibility and market positioning.
