Updating business information in SAM.gov requires logging into an authorized account and traversing to the Manage Entity section. Entity Administrators can modify addresses, points of contact, and other core data through specific information blocks in the system. Changes to addresses may take up to 24 hours to reflect, while POC updates occur immediately. Documentation requirements vary by modification type, and some updates trigger eMod requests. The complete process involves several essential steps for maintaining accurate registration details.
Updating Business Registration in SAM.gov: Step-by-Step Process
When businesses need to modify their registration information in SAM.gov, following the correct procedure guarantees seamless updates across government contracting systems. The process begins by logging into SAM.gov with authorized credentials and maneuvering to the Manage Entity section in the left navigation pane. Users must verify they have Entity Administrator rights or obtain authorization through the Federal Service Desk before proceeding with any modifications.
Accurate SAM.gov registration updates require proper authorization and careful navigation through the Manage Entity section for successful modifications.
Annual SAM renewal is essential for maintaining eligibility for federal contracts, grants, and awards. The system allows updates to physical and mailing addresses through separate information blocks, though changes may take up to 24 hours to appear in the system. Address modifications trigger an eMod modification request and require validation through Dun & Bradstreet to confirm alignment with their records.
Points of Contact updates occur in their designated section, with changes taking effect immediately, though these updates do not replace the need for annual renewal. After completing SAM.gov updates, users must address the corresponding eMod modification request. This process requires signing in with a FAS ID and submitting an administrative eMod request for POC or contact detail changes.
Some modifications require additional documentation, such as company letterhead letters requested by Contracting Officers, and users should retain the generated SF-30 form for their records. Updates must also be reflected in GSA Advantage and PO Portal through new SIP or EDI uploads.
Businesses should simultaneously update their Terms & Conditions Price List to maintain consistency across platforms. FCP contract holders need to update their seller profiles through catalog.gsa.gov, confirming all changes appear correctly in the GSA Advantage system.
The validation process includes IRS and CAGE verification, which typically requires 10-12 business days. Organizations can monitor their submission status through SAM.gov’s Check Registration Status tool and may need to resubmit if rejected due to TIN/CAGE mismatches.
Annual renewals demand thorough updates to Core Data and Representations sections. Support resources include the Federal Service Desk, which offers assistance via chat, incident submission, or phone calls. Organizations must notify Administrative Contracting Officers and subcontracting plan administrators of any changes.
Small businesses have additional responsibilities, including updates to SBA’s Dynamic Small Business Search or recertification through SBA channels. Maintaining accurate internal records of all updates proves essential for future audits and compliance requirements.
Frequently Asked Questions
How Long Does It Take for SAM.Gov to Process Updates?
SAM.gov processing times vary based on update type and complexity.
Standard updates typically take 3-10 business days, while full registration renewals require around 10 business days.
Complex updates involving external validation may extend to 4-10 weeks.
Processing delays can occur due to incomplete documentation, entity structure complexity, or mismatched federal records.
Peak volume periods and recent system changes may also impact standard processing windows.
What Happens if My SAM.Gov Registration Expires During an Update?
If a SAM.gov registration expires during an update, the registration status changes to “Inactive,” regardless of pending changes.
This inactive status immediately affects federal contract and grant eligibility, preventing participation in procurement opportunities.
To resolve this, entities must complete both the expired renewal and pending updates, which may require IRS and CAGE code revalidation.
The reactivation process typically takes 10-12 business days after submission.
Can I Update Multiple CAGE Codes Under One SAM.Gov Account?
No, multiple CAGE codes cannot be updated under a single SAM.gov account.
Each CAGE code requires its own separate SAM registration, even if the codes belong to the same parent organization.
The system mandates individual management of each registration through distinct SAM portals.
Companies with multiple physical locations must maintain separate registrations and update each CAGE code independently, as SAM.gov does not offer bulk update functionality.
Do I Need to Notify Contracting Officers After Updating SAM.Gov Information?
Yes, notifying Contracting Officers (COs) after SAM.gov updates is required.
Companies must send email notifications to their Administrative Contracting Officer (ACO) regarding address changes.
If the company has a subcontracting plan, they must also notify the designated CO separately.
Additionally, companies should submit a signed letter through the eMod system explaining the changes, as required by Procurement Contracting Officers (PCOs).
This guarantees proper alignment of contract records.
Can I Make Changes to My Business Type After Initial Registration?
Yes, entities can modify their business type after initial registration in SAM.gov.
However, this change requires a full registration renewal and validation cycle, not just a simple update. The process takes 10-12 business days for IRS and CAGE validation.
Changes may affect certifications, representations, and small business designations. During validation, no additional changes can be made to the registration until the process completes.
